Room Assignments

FALL 2021 UPDATE

Our goal is to welcome as many students as possible to our campus residences in the fall. Due to the ongoing COVID-19 pandemic, we cannot extend a Residence Guarantee to all new first year students at this time. We have made changes to our Residence Contract to reflect the dynamic nature of the current public health situation; please read it carefully before submitting your Residence Application and deposit. 

Building and single room assignment priority will follow our standard practice as outlined below.  

 

How do first year room assignments work?Picture of a computer screen with stickey notes on it and a Gryph stuffed animal in front.

The application you fill out includes information about:

  • The type of room you prefer
  • The building or living-learning community you prefer
  • How you like to live and study
  • Whether you value the room type or building choice more

These are the factors that are used to determine your room assignment.

After the application deadline, you will be randomly assigned a random, computer-generated lottery number. This lottery number will determine the odds of you receiving one of your top choices.

 

If I apply early, do I have a better chance of getting my choice?

No. Everyone who applies before the deadline is assigned a random number at that point and has an equal chance.

 

What are my chances of getting an LLC, ALC or Academic Cluster?

It will depend on how many people apply to each of these. Make sure you complete the secondary application for the LLCs when you apply.

 

How does the lottery-based assignment work?

The student who is draws #1 on the lottery will get his or her first choice (if there is an opening in the requested building). Student # 2 should also get his or her first choice, and so on until at some point a student’s first choice is full. The assignment algorithm then looks at the student’s second choice and assigns accordingly. As the residences begin to fill up, students’ second choices may also be filled, so the third choice and then the fourth choice will be assigned. For students with a low lottery number, it’s possible that none of their choices may be available.

 

What are my chances of getting what I asked for?

It is impossible to accurately predict.  It depends on the number you are randomly assigned in the lottery, and the popularity of the residence options you’ve chosen.

 

Do my chances improve if I ask for the same thing four times on my application?

No. If you look at the description above about how the lottery works, you’ll see that we only assign your second choice if your first choice is full. If your second choice is the same as your first choice – well, it's still already full.

Try instead to look for a variety of options that will still give you the residence experience you want. That will make it more likely that you’ll get one of your choices.

 

When will I know my room assignment?

As you might have guessed, this takes time! Usually room assignments are announced during the last week of July. You will get an email from Residence Admissions to let you know that your room assignment is posted on the Housing portal with instructions on how to view it.

 

What if I don't like my assignment?

Didn’t get any of your choices? From our experience, most students find that once they are here and getting to know their residence community, they decide they are happy with their new home on campus and don’t want to transfer. If you have a specific reason(s) for needing a transfer, you may be asked to provide documentation. After room assignments are released in late July, we will only be able to make room transfers for medical reasons, and only if we have spaces available. If you did not receive any of your preferences, we ask that you move in to your assigned space and be patient with us while we wait for the dust to settle. Every year, we have "no shows" that result in vacancies that allow us flexibility to accommodate transfers starting in the middle of September. We will send you an email and announce on social media when the Room Transfer process is open. 

 

If I have specific needs that require additional consideration, what do I need to do?

Please review the Accommodation Request form for information about how the process works if you have special medical, academic, cultural or other needs.

 

How do I request a suitemate preference?

We are planning all assignments will be single rooms, however, you will have an opportunity to request a suitemate if you are applying for a Lambton Suite, East Residence or East Village.  After you’ve applied and paid your deposit, you can request a suitemates (or suitemates). If you request someone, he or she has to also request you or it won’t be considered a match. You will be able to do this on the Housing Portal after the application deadline has passed. 

 

What happens if I don’t request a suitemate?

You will be matched with another student(s) based on the Personal Preferences section of your Residence Application.