Billing Appeals

Withdrawal from Residence

Withdrawing from Residence

It happens for a variety of reasons.  Here is what you need to know:

  • As per the Residence Contract, you must inform us in writing that you are cancelling your residence.  You can email us from your GryphMail account (sorry, Hotmail and Gmail accounts don't allow us to verify that it is really you)
  • If you are withdrawing after you have checked-in, you must return your keys to your Service Desk and sign the Check-out form.  If you have a mattress cover, please return this to the Service Desk at the same time.
  • If you withdraw from residence after July 15, you will forfeit your $500 residence deposit.   See the refund schedule below.

Residence Deposit Refund 

 

Date that Notice is Received

Amount of Deposit Forfeited

Before May 1

$100

May 1 - July 15

$250

After July 15

$500

 

Deposit Refund Appeals

If there are extenuating circumstances (such as a medical emergency) that prevent you from living in residence, you may appeal for a refund of your deposit in full or in part.  Generally speaking, if you are not able to live in residence or attend the University of Guelph for reasons beyond your control, you may appeal and your case will be reviewed.   If you decide residence isn't for you, or you decide to live off-campus or commute for financial reasons, these are not considered valid reasons for a deposit refund.

Send your request for an appeal in writing from the @mail.uoguelph.ca email account to appeals@uoguelph.ca with the following information:

  • a written summary of the reasons for withdrawal
  • supporting documentation (such as a letter from your physician, counsellor, etc.) to validate the circumstances of your appeal

Appeals must be submitted within 30 days of your Residence Contract termination.

 

Other Types of Billing Appeals

If you have been levied a charge for damage to your residence, improper check-out, lock change or other facilities or desk charges, you may submit an appeal in writing (from your @mail.uoguelph.ca email) for a review.

Appeals should be accompanied by supporting documentation to validate your circumstances. Appeals should be submitted to:

Lock change or improper check-out, contact Joanne Mead, Manager, Desk Services, at jmead@uoguelph.ca 

Damage Charge appeals should be send to Residence Facilities at shsfacil@uoguelph.ca