Process

PROCESS

WHAT HAPPENS IF I VIOLATE RESIDENCE COMMUNITY LIVING STANDARD?

WE’LL TALK WITH YOU - In most cases when there is behaviour that may not comply with the RCLS you will be approached by one of our Residence Life Staff. They will talk with you about the problematic behaviour (i.e. if your music is too loud) and ask you to make adjustments so that your behaviour isn’t impacting others in a negative way.

WE WORK TO FIND A RESOLUTION - If the situation is resolved quickly and readily then the RLS may just say THANKS! In some cases, the Residence Life Staff will need to ensure that the behaviour stops, you understand how others may have been impacted, and there is agreement from you that it will not continue in the future. In these situations, the Residence Life Staff will work with you to develop a resolution and will then summarize the conversation as a Community Resolution which you will receive via your University of Guelph email account. If this attempt fails or the situation cannot be readily resolved, then the RLS will complete an Incident Report.

HOW ARE MOST THINGS RESOLVED IN RESIDENCE?

RESTORATIVE JUSTICE AT U OF G

Click here to watch the Restorative Justice video on Youtube. 

 

WHAT IS A COMMUNITY RESOLUTION?

A Community Resolution (CR) is a type of documentation that Residence Life Staff will complete when a violation of the RCLS occurs that is easily resolvable.  For a CR to be completed, the following must take place: the situation is easily resolvable, you take responsibility for the behaviour involved, and are not overly intoxicated.  The CR is then e-mailed to you to identify the RCLS violation and summarize the interaction with RLS.  Any violation that compromises the health and safety of others is not eligible for a CR.  Students who have received multiple CRs in an academic year will have all future incidents documented as an Incident Report.  If you wish to speak about the CR you received, please contact your Residence Life Manager or Assistant Residence Life Manager.

WHAT IS AN INCIDENT REPORT?

There are situations that the Residence Life Staff cannot resolve quickly as they require more time, information, or support. For these incidents, the Residence Life Staff will document the facts in an Incident Report (IR).  An Incident Report is then reviewed, typically by a member of Residence Life Management Team, e-mailed to your UofG account and may result in a meeting to discuss the documentation.

MEETING WITH A MANAGER

Receiving an IR does not automatically mean you are responsible for the behaviour listed.  Upon reviewing the facts documented in an Incident Report, a meeting may be requested (by either party), or further information may be gathered. You are always encouraged to express your point of view. A meeting is typically used to discuss what happened, investigate any discrepancies, and talk about who was impacted and how to move forward.

YOUR OPINION MATTERS

It is important you have the opportunity to have a voice in the conduct process and feel heard.  We encourage all students to attend meetings about their behaviour in residence.  However, if you choose not to share your perspective then a decision will be made about your involvement and potential outcomes without your input.

AM I NOTIFIED IN WRITING WHEN AN RCLS IS VIOLATED?

Yes, you will receive an e-mail to communicate Community Resolutions, Incident Reports, and any decisions to your University of Guelph email account.

WHAT DOES A RESTORATIVE APPROACH MEAN?

Our primary goal is to help you learn from behaviour that has had an impact on others (i.e. harms) and to make things right by repairing harms and rebuilding trust within the community. RLS will always try, through their conversations, to understand what harms may have been created and how things can be mended or made right. Ultimately, we want students to learn and communities to grow.

WHAT IS A CIRCLE?

A circle is a process that RLS may use to address community concerns. It looks as it sounds: those students who were both affected and responsible come together to discuss community experiences and issues in order to find a resolution and move forward.

Check out our website to learn more about Restorative Justice and our approach.